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Bottisham Parish Council Minutes |
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On this page are the Minutes of Bottisham Parish Council |
BOTTISHAM PARISH COUNCIL 2/04 UNCONFIRMED
Minutes of Council Meeting held in the Village College – 2nd February 2004
Present - Cllrs Astill and Bryant (after attending Parent’s Evening), Boal, Buchanan, Clark, Laister, McCartney, Tilley (Chairman). County Cllr Fitch and District Cllrs Leake and McLean attended for part of the meeting.
1. Apologies were received from Cllr O’Dell and Cllr Walker who is still in hospital.
2. Minutes of the meeting of 5th January were agreed and signed after Cemetery notes D b were amended from “will be delivered to’ to “were collected by’.
3. Matters Arising a. The Clerk will confirm attendance by Cllr Tilley at the Police Community Support Officer meeting on 18th February. A request will be made for a specimen copy of the Service Level Agreement (SLA) to be prepared by the Constabulary to be available before this meeting. b. PC Butcher will be invited to attend the meeting on 1st March
4. Audit Commission questionnaire for the pre inspection of ECDC Comprehensive Performance Assessment had been copied for Cllrs to complete.
5. Chairman’s Report a. The meeting arranged with David Archer Executive Director Development Services, Alan Dover Development Control Team Leader and Geoff Hall, with District Councillors and Cllrs Buchanan, McCartney and Tilley on 26th January was an opportunity to raise issues of concern to the Parish Council. It was agreed that in 90% of applications there was no great difference of opinion. It was agreed that in future in sensitive cases more information and a longer period of consultation would be given and a representative could attend a Council meeting to provide further information. The Council noted the problems that had occurred recently with the implementation of planning conditions. The officers recommended that we prepare a Design Statement that can be used in conjunction with statutory planning regulations. The site at McDungle corner still registered as a travellers site is to be considered for de-registration now that the scrapyards are set up and a bungalow has been built. b. The Parish Council support for Broadband services through BT was questioned by a villager who stated that a service was already available in Bottisham by Mesh Broadband. The provision of the service to enhance education and commercial enterprise is a government led objective, important to our village and the Parish Council is not recommending a single supplier.
6. Reports of County and District Councillors. County Cllr Fitch reported that the 2004/05 Council budget will be set on 10th February. This will be a difficult exercise and the public response to the recent consultation paper will be considered. The Social Services budget for the current year is overspent by £6m and government funding is still not known. The precept for the Fire and Rescue Service will be set shortly. The Village College is alert to the changes following the recent changes to the law regarding the possession of cannabis and meetings are to be held. The gritting programme worked well in the snow of last week. The Clerk will contact David Groom requesting gritting for the High Street and Beechwood Avenue areas used by school buses.
The District Council Report submitted by Cllrs Leake and McLean was adopted. There are proposals to demolish the Grange at Ely to provide a car parking area (charges to be made) and a move to new offices at Witchford.
7. CORRESPONDENCE Correspondence as listed to 27th January was noted and adopted. Additional correspondence a. Hereward Housing – Home and Away newsletter. b. Following a request from a villager that the X11 and X12 services should again run through the village. The Clerk will write to StageCoach. c. Details of Camlearn - an online database of courses and events organized by the CCC - detailing the training opportunity for parishes to use the system and add parish details. d. ECDC Twinning News for January 2004 - 25th Anniversary report and notification that the association is to be wound up. e. ECDC decision list for Environment and Transport Committee meeting on 27th January. f. Subscription details for Association of Burial Authorities. We will not renew membership. g. Copy of 361st Fighter Group Newsletter. To be placed in the Community Library.
8. COMMITTEE REPORTS Planning notes to 27th January issued with the agenda were discussed
Item 1 c. 03/01239/OUT – 7 Bell Road – erection of a bungalow. The refusal stated that the shared access would have an adverse effect on the amenity of the adjacent bungalow. This is to reflect any change in ownership of the property Item 2. 03/01354/FUL – 50 Beechwood Avenue -application for a first floor rear extension. Cllr Buchanan registered an interest as she lived opposite the property. Item 4 c. The review of the East Cambridgeshire District Local Plan questionnaire will be discussed by the planning committee and brought to the Council meeting on 1st March. Item d.3. 03/0855/FUL – former A1303 Service Station, Newmarket Rd – New workshop and offices in connection with the applicant’s existing business. Application returned as it was invalid. New application 04/00042/FUL received and full Council agreed that we should reiterate our support of this application. The notes of 27th January were then adopted.
Planning application 04/00038/FUL – Unit 3 Tunbridge Court – change of use from office Class B1 to D1; use by hypnotherapist is still under consideration. The application for a street trading licence for a food and drink stall in the lay by at the Triangle was discussed and full Council was unanimous in not supporting the application.
B. ENVIRONMENT Environment notes to 27th January issued with the agenda were discussed.
Item 1. John Richards, responsible for the jointly funded minor improvement scheme has implied that soft traffic calming measures to all 4 entrances to the village (costing about £2000) will be funded. A site meeting will be held to agree the measures required. Item 3. Reinstatement of Bell Road footpath. Hastoe Housing has intimated that an agreement has been reached between them and the contractors. They will confirm details soon following our request that the work be completed by 23rd February. Item 5. The Clerk will ask David Groom Highways Dept to arrange a time to walk the A1303 footpath from Bell Road to the former White Swan together with Cllrs who insist that there are more than 2 small areas needing repair. Item 7. The application for the Parish Paths Partnership Grant has been submitted.
Item 10. The Clerk will write to the Prospect Trust (an approved contractor to the Council) stating that 40-50 hours work will be required in 2004/05 for clearing of paths and work within the cemeteries and churchyards. This figure is based on work done in the last 2 financial years. The hours of work placed will be shared between the Cemetery and Environment committees. The Environment notes to 27th January issued with the agenda were then adopted.
The environmental meeting has been rearranged for Tuesday 24th February. It was agreed to take advantage of the East Cambridgeshire Graffiti Project and a list of areas that had been spoilt was made.
C. FINANCEIt was agreed that a payment of £500 for start up costs for the Bottisham Action for Youth group should be paid. This is a S137 payment. Claims for 2004/05 S137 awards have now been supported with recent accounts and information and will be discussed by the Finance committee on 13th February.
D. CEMETERY a. The Allen Challenger mower is surplus to requirements. It is to be removed from the list of items insured and removed from the asset register when it is sold or disposed of. b. David Frost will charge approximately £200 for the installation of the seat in the cemetery. c. The Parochial Church Council will arrange the repair of the rear churchyard wall. d. Letters of thanks have been received from the PCC for the recent renewal work to the church paths. e. Two quotations have been received for necessary tree work in the cemeteries and churchyard and will be discussed by the cemetery committee when the third quotation is received. Some of the wood cut down will be cut into logs for collection by villagers. f. Parking is still a problem at the church gates and a notice stating ‘no parking’ will be made for the gate. g. The Prospects Trust has completed the work in the churchyard and an invoice has been received. h. Mr Bugg has been asked to clear the grave spoil from the corner of the cemetery.
4. YOUTH ACTION GROUP Cllr Clarke reported that the recent emphasis has been on the necessary bureaucratic processes to obtain funding (there is a promise of 2 £7000 grants), the implementation of the Child Protection Policy and Police vetting checks. Youngsters have been meeting at the Youth Centre and some 17/18 year olds have been helping. A meeting is to be held on 3rd February when the formal opening date will be fixed – possibly 4-6 weeks away. Cllrs asked that this be an open meeting, well advertised so that it gave an opportunity for the young and older villagers to meet.Cllr Clarke answered questions from Cllr McCartney on the accounts submitted in support of the claim for a S137 grant for 2004/05 prior to the Finance meeting on 13th February and stated that :- i. There is no expectation of a S137 grant to the value of £3000 for 2005/06 ii. The recurring costs of £4160 for rent covered heating, cleaning and care-taking services which would not be met from any community budget. Charges are currently free. iii. The sum of £2000 charged for equipment costs in the 2004/05 accounts was to cover the cost of TV’s or sporting equipment. iv. Centre improvements for £50000 shown in the 2005/06 accounts were part of a necessary budgetary process and were included as a marker for applications to be made for funding to other bodies.
9. Notified business. The date for the Annual Meeting will be arranged by the Clerk and Chairman. The minutes of the 2003 meeting, audited accounts for 2002/03 and un-audited accounts for 2003/04 would be printed in the Cresset before the meeting. This will be an Agenda item in March
10. Accounts Signed at the meeting by Cllrs Laister and McCartney
S Overton – Salary 271.00Laura Petley – Litter Picking – two rounds 40.00 Leo Bond – Litter Picking 20.00 Glasdon Manufacturing Ltd – Panels for bus shelter 311.37Anglian Water – accounts for Church yard and Burial Ground 4.87ESPO – stationery 22.44The Prospects Trust – water pump Bell Rd 69.77The Prospects Trust – work in the Churchyard 289.00
Next Meeting - Monday 1st March 2004 7.30pm Round Room at Bottisham Village College
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