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Bottisham Parish Council Minutes |
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On this page are the Minutes of Bottisham Parish Council |
BOTTISHAM PARISH COUNCIL 7/04 UNCONFIRMED
MINUTES OF COUNCIL MEETING HELD IN THE VILLAGE COLLEGE – 7th June 2004
PRESENT - Cllrs Astill, Bryant, Boal, Buchanan, Clark, O’Dell and Tilley attended. County Cllr Fitch and District Cllrs Leake and McLean attended for part of the meeting.
1. AN APOLOGY was received from Cllr Clarke.
2. MINUTES for the meeting of 10th May were agreed and signed.
3. MATTERS ARISING a. A letter of resignation from the Council has been received from Cllr John Walker. His decision was made reluctantly after nearly 45 years service and was due to his ill health. The Clerk will send an official letter of thanks to him. Cllr Tilley will contact CALC and ECDC concerning a method of acknowledging and recognizing his exceptional service to the Community. A notice of vacancy will be displayed. b. No applications have been received for the existing 2 places to be filled by co-option. Notices in the Cresset and on the notice boards will continue and serving Cllrs were asked to make approaches to suitable candidates. c. Cllr Buchanan will serve on the Bottisham Bowling Club Committee with reference to Parish Council matters. d. Bottisham Local Charities as administered by the Parish Council is, following correspondence, being competently and legally managed.
4. CHAIRMAN’S REPORT The Annual Parish Meeting held on 19th May was relatively well attended. Traffic issues covering parking and speeding problems will be reviewed after the soft traffic calming measures have been tested. A working party with Parish Council support may need to be formed to address these issues. PC Tony Payne has carried out the first of a series of road checks. Minutes of the meeting had been prepared and circulated for information and possible amendment. These will be printed in the Cresset before the 2005 Annual meeting
5. REPORTS OF COUNTY AND DISTRICT COUNCILLORS. County Cllr Fitch’s written report was adopted. He reported that this was a relatively quiet time of the year when few decisions were made but when planned work was being carried out as evidenced by the many Highway matters currently being dealt with in the village. He has been approached by residents in Quy Road for the provision of traffic calming measures from Lode cross roads to Quy village and may require our support.
The District Council Report submitted by Cllrs Leake and McLean was accepted. Cllr McLean will remain on the project management group for the provision of Broadband to rural areas. Trilogy Telecom Group will also be in partnership with the neighbouring South Cambs District Council. The enablement of the Bottisham exchange is expected by September 2004. Cllr Leake will investigate the provision of a recycling bin for cans on the Royal British Legion car park site.
6. CORRESPONDENCE Correspondence as listed to 1st June was noted. Cllr Tilley will attend the joint meeting with CALC and ECDC on 1st July entitled “Better working together”
Additional correspondence received. ACRE – Invitation to Village of the Year Finalists Evening 8th July at HaddenhamECDC – Action list for the Planning Committee Meeting 2nd June – none applicable to Bottisham Health – Poster for the Public Meetings for the Patient and Public Health Forum displayed Police – Cambridgeshire Police Authority Public Consultation for Summer 2004 List of events to be attended by the Authority Summer Edition of Police News Policing Questionnaire – completed at meeting 7. COMMITTEE REPORTS
a. PLANNING. The report of the position as at 1st June as circulated was adopted.Cllr Buchanan advised that the following applications for consideration had been received a. 04/00504/FUL – 28 Bell Road – Ground Floor kitchen extension, study, first floor bedroom 4 and extension to bedroom 3 b. 04/00599/FUL – Hilton Park Care Centre – proposed extension to provide additional communal space at first and ground floor level. Site meetings will be held and comments returned to ECDC Cllrs Buchanan and Tilley have been asked to support a villager in his problems with ECDC Planning Department and Hereward Housing Association following a neighbouring building approved and built within the last 2 years (02/00208/FUL)
b. ENVIRONMENT AND CEMETERY. A report of the position as at 1st June was adopted. Cllr Boal reported on the following items a. The invoice for Tree Work will be paid when the work done is confirmed as satisfactory. b. Jointly Funded Minor Improvement Scheme 2004. This is currently being completed. The Clerk will contact Highways Department for them to confirm that the specification as outlined will be fully adhered to. c. The resurfacing of the High St has been done but white lining has not been completed and piles of debris remain. Work also needs to be done on some of the manhole covers. The Clerk will contact the contractor. d. Cemetery. The Clerk will pass the cemetery shed key to Cllr O’Dell. He will speak to John Hutchinson about an automatic water supply provision. Cllr O’Dell will meet with the Clerk to ascertain the owners of graves with damaged memorials. They will be asked to arrange for repairs to be carried out. A check is to be made of the safety of existing memorials. e. A villager who asked for an update on the Village in Bloom competition and the improvements to the Heathway has been advised that with the loss of 3 Cllrs it is not possible at present to initiate new projects. f. A letter concerning the weed Whorled Clary in the verge at the western end of Beechwood Ave will be discussed with the Highways Department. A request will also be made for the trees to be inspected by the trees officer as they are in need of attention.
g. A letter from 3 pupils at the College (as part of their citizenship course) concerning a wider path in Bell Rd adjoining the Bell Public House was discussed. The landlord and the Brewery will be asked if they would be agreeable to the car park wall being re-aligned. The Highways Department will be asked for their advice. It could be a request under the Jointly Funded Minor Highway Scheme for 2005. The Clerk will write to the pupils. h. The white car abandoned on the verge near the Bell Rd village pump has been reported to ECDC
c. FINANCECllr Clark reported that the Internal Auditor (Alan Fair) had signed the Annual Report Form for the year ended 31st March 2004 and confirmed that recommendations made for previous years had been adopted. He complimented the Council on their procedures. Cllr Clark recommended the adoption of the accounts and completion of the Statement of Assurance. This was seconded by Cllr Boal and adopted unanimously. The Chairman and Clerk signed the completed form. The operation of PAYE and NIC Legislation on the payment of the Clerk’s salary is not relevant as payment is below the threshold.
8. NOTIFIED BUSINESS. a. Councillors updated their declarations of interest and these will be forwarded to ECDC Urgent Business - It was agreed not to hold a Council Meeting on 2nd August.
9. ACCOUNTS Eastern Tree Surgery – tree work in Churchyard and cemeteries 2496.88 Cheque signed by Cllrs Boal and Tilley on 12th May.
Allianz Cornhill Insurance Plc – Annual insurance 837.73 Cheque signed by Cllrs Buchanan and Tilley on 25th May
Signed at the meeting by Cllrs Boal and Clark. S Overton – Salary 285.00Laura Petley – Litter Picking – two rounds 20.00 Leo Bond – Litter Picking 20.00 CALC – Annual Subscription 462.09The Prospects Trust –Clearing of path to rear of Church 34.00Alan Enterprises – Internal Auditor Fee 25.00David Tilley – expenses for Annual Parish Meeting 13.95First Copy Corporation Ltd – printing for Annual Parish Meeting 31.73T Bugg – 4th village and first cemetery grass cuts 517.00
Next Meeting – Monday 5th July 2004 7.30pm Round Room at Bottisham Village College
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