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Bottisham Parish Council Minutes |
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On this page are the Minutes of Bottisham Parish Council |
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BOTTISHAM PARISH COUNCIL 08/06
MINUTES OF BOTTISHAM PARISH COUNCIL MEETING Held on Monday 4th September 2006 in the Round Room at Bottisham Village College commencing at 7.30pm
At 7pm prior to the meeting representatives from Barchester Health Care and the Bottisham & District Gardening Club addressed Cllr’s.
Barchester Health Care Harry Kelly and Norman Webber, representatives from Barchester Health Care gave a presentation before the start of the meeting regarding planning applications they are considering for the improvement of accommodation at Hilton Park. Present facilities are not satisfactory for residents or staff. Proposed plans were circulated and show a 2 storey building at the entrance to the site which would house 10 people with physical or learning disabilities. This will be a self contained home with a separate garden. Behind that would be a unit for 40 residents with dementia around an enclosed courtyard. There will also be accommodation for 15 staff accessed separately from the care home which will replace the outdated bungalows presently on site. These buildings are in addition to the present accommodation.
Mr Kelly and Mr Webber will return to Parish Council when they have more detailed plans but gave Cllr’s an overview of the proposed development.
Bottisham & District Gardening Club Cllr Tilley welcomed George Mitchell from the Gardening Club to the meeting. Parish Council had, at previous meetings discussed the Club’s idea of holding an annual Gardening Competition for villagers and supported the scheme. Mr Mitchell was asked to the meeting to discuss how the scheme could work. He suggested that Cllrs’s should judge the competition which would be restricted to front gardens/hanging baskets etc. There did not have to be a monetary prize, a diploma of some sort from the Parish Council was thought sufficient. It was agreed that Mr Mitchell would come back to Parish Council in January for Cllr’s proposals and an advertisement would then be placed in the Cresset.
PRESENT: Chair: Cllr Tilley. Cllr’s Astill, Bailey, Boal, Bryant, Buchanan, Clark, San Vicente. District Cllr McLean and County Cllr Shuter also attended for part of the meeting.
65. APOLOGIES: Received from Cllr’s Banks, Morris, O’Dell and District Cllr Leake.
66. MINUTES OF LAST MEETING: The minutes dated 3rd July 2006 were agreed and signed.
67. MATTERS ARISING: There were no matters arising.
68. REPORTS OF COUNTY & DISTRICT COUNCILLORS: One problem area that had been identified was the District Council’s lack of quality output in PR. Cllr Mclean reported that external and internal information will now be sent out in partnership with Cambs County Council and there should be an improvement on what we receive. The District Council have achieved almost half of their efficiency saving measure of £370,000 over 3 years in the first year through staff savings in various departments and using in-house rather than outside contractors.
The 2nd phase of clearing the Heathway took place in late July. A team from the National Trust again cleared a large amount of green waste. County Cllr Shuter reported that repairs to the bridge have now been done and he had been concentrating on removing glass from the site. This is an on-going rolling programme which will continue in the Autumn. There was also a discussion on the vulnerability of the gate at the entrance to the Heathway. A new one was needed that restricted vehicles including motorbikes from entering. Cllr Tilley thanked C/Cllr Mclean and C/Cllr Shuter for their efforts.
County Cllr Shuter reported that the guided bus had been given the go ahead. He will be attending a briefing in October on proposals for the site development of Marshalls and will report back to Parish Council.
69. CORRESPONDENCE: Correspondence as listed to 29th August 2006 was noted.
Extra correspondence received from 30th August – 4th September 2006.
CALC – Notification of AGM – passed to Cllr Tilley CALC – Parish Forum Oct 30th – passed to Cllr Tilley ECDC – East Cambs Play Strategy East Cambs Community Safety Partnership – Invitation to Community Safety Event 4 October – passed to Cllr Tilley
East Cambs were asking for our response to what play equipment we had in the village. Cllr Tilley stated that we continued to support the Primary School although this does not fulfill all of resident’s wishes. A voluntary group was needed and although one villager had come forward there had been no other support. It was thought that without a management committee no application for grants would be successful.
70. COMMITTEE REPORTS: a) PLANNING Applications listed on attachment 3 were discussed. Cllr Clark queried how many times Swynford Paddocks could have a temporary 6 month approval for a marquee. D/Cllr McLean stated that noise levels would be assessed for a year before any final decision was made.
The application for construction of a porch at 75 High Street was actually a cloakroom. It was proposed that Parish Council do not support this application as it is a listed building that is in the conservation area and would be out of keeping with the style of the building. All were agreed.
No application has yet been received for the Tunbridge Lane site. Cllr Buchanan was concerned about the lack of communication with East Cambs District Council. She explained to D/Cllr McLean that she was getting no support from Alan Dover. There was still no news on the splay and trees at the entrance site. This has been ongoing since 23rd May 2006. Cllr Tilley has asked for a visual copy of 1999 approved plans for the surgery as Highways have stated that their input in 1999 and their recommendations have not altered since that time but this has not been forthcoming. Cllr Buchanan asked that both Cllr McLean and County Cllr Shuter chase this as a matter of urgency.
District Cllr Mclean and County Cllr Shuter then left the meeting.
b) ENVIRONMENT & CEMETERY 1. The minutes from the meeting dated 19th July 2006 were discussed. Cllr Tilley asked that Cllr Buchanan also join the new Cemetery Committee to make it up to 4 members. The need for some kind of job description for the litter pickers was discussed and it was thought that Cllr Banks may be able to assist with this. Cllr Boal also mentioned that he had spoken to Red 2 Green who are a local group working with people with learning difficulties. It was thought that they may well be able to help with litter picking in the future. Cllr San Vicente will speak to Cllr O’Dell with regard to planting a shrub at Bradfords Close. The Parish Council approved the cost of having Stephen Hayden an arboricultural consultant look at the horse chestnut tree at the rear of the cemetery before going ahead with any tree surgery. Cllr Buchanan asked that a Cemetery Committee Meeting be arranged. There has been no response from Revd Lewis with regard to the sycamore tree in the churchyard and Cllr Tilley will chase him up. He will also speak to Cllr O’Dell with regards to purchasing a water butt. Cllr Tilley thought it appropriate that a representative from Anglian Water attend a meeting in the New year to discuss concerns in the village over sewage capacity and flooding. Cllr San Vicente asked that Parish Council consider the future of the bus shelter on the A1303. It was agreed that we would look at replacing the back with galvanized steel and Cllr Tilley asked that Environment Committee discuss ideas further. Cllr’s Bailey and Boal will look at the footpath survey now they have a comprehensive map of the village. Cllr San Vicente thanked Cllr Morris for joining the Cemetery Committee and Cllr Boal for re-joining the Environment Committee. ACTION: Clerk to contact Stephen Hayden.
2. Cllr Boal has liaised with the local Police and Highways to compile a bid for the Jointly Funded Minor Highways Improvement Scheme. The bid concentrates on speed restrictions coming into the village from the Swaffhams and from the old White Swan. Cllr Tilley thanked Cllr Boal for his work.
c) FINANCE 1. The breakdown of income and expenditure so far this year was looked at. Cllr Clark asked Cllr San Vicente to look at the Environment budget for 2007/08 before the Precept Meeting in November.
2. Cllr Clark asked that the advertisement for S137 applications be placed in the next Cresset with applications returned before the Precept Meeting.
71. NOTIFIED BUSINESS:
a) Possible use of land for the future (Hilton Park) Bollards have been put in place in the area off the A1303 which travellers had settled on. Cllr Tilley felt that the County Council would probably be happy to pass this piece of land over and asked for Councillors suggestions as to what the land could be used for.
b) Village Playground – this item was covered earlier in the meeting.
c) A1303 Bus Shelter – this item was covered earlier in the meeting.
d) Reporting of Annual Parish Meetings. Cllr Tilley stated that we needed to make sure that the annual minutes are placed on the website as this has not been done in previous years.
e) Ownership of the line of trees running along the High Street opposite the Old Bakery Cllr Boal discussed a recent letter he had received from the resident of 25 High Street concerning a tree outside of his property. The tree is not owned by the Parish Council or by the County. Hereward Housing have been contacted and agreed that, as the tree was halfway between no’s 25 & 27 they would pay half the cost. The other half would have to be paid by no. 27 which is privately owned. There has been no response from no. 27 but it was reiterated that the tree was not the responsibility of the Parish Council.
f) Councillor responsibilities Cllr Tilley asked that councillors be mindful that they did not take action on matters as an individual before taking before full Parish Council.
g) Distraction Burglaries PCSO Sue Loeker had asked Cllr’s to look at the document attached to the minutes and make any comments or suggestions to her. Cllr’s would always support any action by the police and Cllr Buchanan asked if PCSO Loeker could put the attachment in the Cresset for all villagers to see. ACTION: Clerk to reply to Sue Loeker
h) Clerks Computer It was agreed that a router be purchased so the clerk’s laptop could have wireless internet connection. ACTION: Clerk to arrange
72. ACCOUNTS:
Signed and verified on 19th July 2006 by Cllr’s Buchanan and Clark
Mrs I Neeves – Refund for headstone 58.00 S137 Bottisham Art Club 250.00
Signed and verified on 7th August by Cllr’s Buchanan and Tilley
Mr T Bugg – Hedge Cutting 110.00 Mr A Fair – Internal audit 28.00 Anglian Water 2.72 CALC – clerk training 40.00 E Loh – Litter Picking 50.00 L Petley – Litter Picking 100.00 Mrs C Fullwood – Salary 419.50 Mrs C Fullwood – stationery reimbursement 45.51 Moore Stephens – external audit 164.50 Mr T Bugg – 6th cut & 6th churchyard 517.00 Mr T Bugg – 7th cut & 7th churchyard 517.00
Signed and verified at meeting by Cllr’s Buchanan and Clark
Mr T Bugg – 7th Old Cemetery 254.00 Mr T Bugg – 8th cut 310.00 Mrs C Fullwood – Salary 335.60 Mrs C Fullwood – 6 monthly allowance 200.00 E Loh – Litter Picking 30.00 L Petley – Litter Picking 80.00 Prospects Trust – Path Clearance 99.00
73. DATE OF NEXT MEETING: The meeting closed at 10.10pm. The next meeting will be on Monday 2nd October 2006, 7.30pm in the Round Room at Bottisham Village College. |
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